Integrating GoCardless with your current aquatics club or swim school software

If you’re currently managing your club’s finances through club management software and spending countless unnecessary hours on financial administration, GoCardless could be the solution that you and your team of volunteers need. 

GoCardless offers the potential to significantly reduce administration time, allowing you to redirect your team’s efforts where they matter most.

As the official payments partner of Swim England, GoCardless is committed to taking the stress out of payment collection for aquatics clubs and swim schools. 

That’s why GoCardless integrates seamlessly with hundreds of membership management software systems – including those created specifically for aquatic clubs and swim schools, such as Swim Manager, Swimclub Manager, Soakly, Swimsoft, Swimphony and Water Babies.

Integrating GoCardless with your chosen software is straightforward and offers many benefits for your club or swim school. 

The benefits of bringing your management and payments software together

Managing an aquatics club or swim school often means using different software tools for different tasks. 

For instance, tools like SwimClub Manager or Soakly are great for managing memberships, enrolments and course schedules, while platforms like GoCardless specialise in payment collection and automation.

However, using different systems can present challenges, such as time-consuming administrative tasks, fragmented reports and the need for manual consolidation. 

These extra steps can complicate the process and take up more time than they should, making the tools less effective than they could be.

How can integrating help?

Integrating GoCardless with your club management software can significantly alleviate these pain points. GoCardless offers more than 350 integrations, allowing you to seamlessly combine your payment and management processes. Here are some key benefits of this integration:

Improved cash flow

With GoCardless, you gain real-time insights into the status of member payments and mandates. This transparency helps you manage your finances more effectively and ensures a steady cash flow.

Dramatically reduced administration

Automating payment processing through GoCardless allows you to shave hours off the time your volunteers spend on processing, monitoring, and reconciling payments.

With GoCardless, City of Coventry Swimming Club no longer has to chase people when its fees go up. 

To increase swim school fees it can simply update the system once and the Direct Debit amount is automatically updated across the board. And by linking its club membership database in SwimClub Manager with GoCardless, changes to membership fees are automatically pulled through.

Enhanced member experience and boosted retention

By integrating your payment and management systems, you reduce the likelihood of errors in the payment process. 

This leads to a smoother experience for your members, with prompt actions on missed payments thanks to GoCardless’s smart retry function, that efficiently recovers failed payments without inconveniencing members.

By bringing together your management and payment software, you not only simplify administration processes but also enhance the overall operational efficiency of your aquatics club or swim school. 

This integrated approach ensures that your team can devote more time to what matters most – delivering a great experience for your members.

How to integrate GoCardless with your current software 

First things first, use GoCardless’s Partner Directory to see if they integrate with your chosen software (with more than 350 integrations the chances are that they do!). 

There are two ways to connect depending on whether you already have a GoCardless account set up or not. 

Both options only take a few clicks to help you get set up and manage your payments in one place quickly. 

Option 1: You’re new to GoCardless and need to create an account

You can create your GoCardless account through your existing software in three steps.

1. Login to your chosen software
2. Whilst each software has its own look and navigation, you can typically find the ‘GoCardless set up link’ within the account settings section, on the app store or the website, or linked from a pop up within the invoicing or subscriptions section of your account.
3. Once you’ve found the set up link, just follow the prompts on your screen to create and verify your GoCardless account.

Option 2: Connecting software to your existing GoCardless account

If you already have a GoCardless account then it’s easy to connect it to your chosen software to process payments. Don’t worry – you’ll still have access to the GoCardless dashboard and all of your tools even if you choose to process payments outside of this software.

To connect your software, either:

• Find GoCardless within your chosen software and click ‘Sign in’ at the bottom of the sign up page. You will be directed to log into your GoCardless account; or,
• Select the software you’re using via the GoCardless Partner Directory and click ‘Get started’.

As your club or school grows, GoCardless grows with you, offering a transparent pricing model and a reliable payment solution to get you paid on time, every time.

Ready to get started? Click here to try GoCardless fee free for 90 days.